What is Business Process Modeling? Business process modeling is the mapping of regular business processes and finding ways to improve them. It is part of business process management practice.

What is Business Process Modeling?

Business Process Modeling software provides an analytical representation of ‘as-is’ processes in an organization and contrasts with ‘to be’ processes to make them more efficient.

Many business process modeling tools stop producing such things:

Business Process Analysis

Why Use Business Process Modeling?

Your first step in modeling is actually pencil and paper. However, in order to actually run a business process, you need to quantify it in such a way that a workflow engine can understand it.

Business process modeling tools enable you to represent your process digitally so that it can later be transferred to a live automation process.

There are many benefits in business process modeling:

  • Everyone knows clearly how the process works.
  • Consistency and process control
  • Defines and removes unnecessary and inefficiencies.
  • The process starts clearly and ends

Business process modeling can help you to group similar processes together and estimate how they will work. Business process modeling tools are primarily concerned with analyzing how things are now and simulating how they should be done to get better results.

What is Business Process Modeling?

Business Process Modeling Techniques

Business process modeling can be expressed in flow charts, programs, hypertext, or scripts. There is no single way to implement the business process model; In fact, you can choose from up to 12 techniques  .

Some of the most common business process modeling techniques are:

Business Process Modeling Notation (BPMN)

BPMN 2.0 has become the standard syntax used by process analysts and business modeling tool builders. It is a relatively simple use of lines, arrows, and geometric shapes that completely convey the process flow and nuances. A process consultant can look at a BPMN 2.0 model and know exactly how to handle it.

“In the end, BPMN will be the undisputed standard for process modeling and execution, even as these companies acquire companies’ products and accelerate their marketing tools. But right now we are still between news and reality. “- Bruce Silver, Process Advisor and BPMN Method and Style book article

However, although BPMN 2.0 is still a learned language and relatively simple, it is not immediately intuitive for regular business users. It is a great tool for process consultants, but it does not help those who want to create their own applications.

Universal Transaction Display

Instead of a new language to learn, a more intuitive system is Universal Process Notation or UPN.

The UPN provides a simple box for each task to be completed. The box shows what it is, who is to be assigned, and what happens in the queue. It is extremely useful for IT to design and analyze processes, to align management with business norms, and more importantly, to ensure that end users understand processes as intended. PM BPM uses UPN in the model.

Flowchart Technique

Flow charts expose complex process flows in a simple but effective way. It shows the process steps from the inputs to the actual processes and output sequential order. In fact, flow diagrams provide the basic framework for BPMN to demonstrate advanced process flows.

Gantt Graphics

Instead of showing the steps in turn, Gantt graphs can show the whole process using ‘time taken’ as one of the main axes. It is better to show the total time taken to complete a project better than the other options.


Petri nets, traditionally a modeling technique of mathematics, are also useful for modeling business processes. Petri-nets classify or color-code complex workflow steps, users, and roots in different colors.

What Do I Need In Process Modeling Software ?

Most BPM suites contain business process modeling tools. However, some of them have modeler as a separate application.

The modeler is one of the most important elements in a BPMS and you should spend a lot of time learning it before you buy a package.

Large business modeling tools should do the following:

  • Easy to learn for business departments
  • Be simple for IT teams to communicate with other departments
  • Be cheap and be industry compliant
  • There is an integrated workflow editor tool with graphical interface
  • Be able to simulate a workflow before application

Learn more about process modelers.

What are Business Process Modeling? Thank you for reading the article.